Camfil Group ("Camfil") collects and processes personal data about you:
This recruitment privacy notice ("Privacy Notice") sets out which personal data that Camfil collects, and for which purposes the personal data is processed during the entire recruitment lifecycle, i.e. during the application process, during the recruitment process and after the recruitment process is finished.
If you are a Job candidate and get the job that you have applied for, Camfil will process your personal data within the scope of your employment at Camfil. Information about the processing activities related to your potential employment at Camfil will be provided in a separate Internal Privacy Notice.
Throughout this Privacy Notice the term "processing" is used to cover all activities involving your personal data, including e.g. collecting, handling, storing, sharing, accessing, using, transferring and disposing of your personal Data.
The term "personal data" refers to any information relating to an identified or identifiable natural person.
We collect your personal data from:
Your personal data will be processed by Camfil within the scope of the general management of the recruitment process. Processing activities included in this process are e.g. collection of your personal data, review of resumes and cover letters, conducting interviews, evaluating you as a candidate and communicating with you within the scope of the recruitment process.
| Categories of personal data | Legal basis |
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Legitimate interest. The processing of your personal data is necessary in order to satisfy our legitimate interest in carrying out the recruitment process to ensure that Camfil employs the most suitable candidates. |
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Retention period: Your personal data will only be processed for this purpose during the recruitment process and until (i) you either have been employed by Camfil or (ii) your application has been rejected. If your application has been rejected, we will still process your personal data for the purposes outlined in purposes If you consent to it, your personal data will also be processed in accordance with purpose D. |
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Within the scope of the recruitment, Camfil carries out its assessment process of potential employees.
For some positions, the assessment can include the scanning of social media activity and other footprints on the Internet and can include background checks of you including e.g. credit checks and, where permitted under national legislation, criminal background checks
| Categories of personal data | Legal basis |
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Legitimate interest. The processing of your personal data is necessary in order to satisfy our legitimate interest in carrying out background checks. By virtue of the sensitive and heavily regulated business operated by Camfil, it is important to Camfil to be able to ensure that its employees have passed the vetting process. It should in this context be noted that Camfil will not process any criminal data. Any criminal background checks will be subject to a manual process. |
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Retention period: Your personal data will only be processed for this purpose during the recruitment process and until (i) you either have been employed by Camfil or (ii) your application has been rejected. |
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When you are participating a online meeting or interview, we will process your personal data in order to administer your participation.
| Categories of personal data | Legal basis |
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Legitimate interest. The processing is necessary in order to fulfil our legitimate interest in being able to administer your participation in the online meeting or interview. |
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Retention period: During the meeting/interview and for a maximum period of three (3) months thereafter (for evaluation purposes). |
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The Camfil Group entity whose premises you are visiting is the data controller for the processing.
We collect the data directly from you or data that is generated by you when visiting our premises.
We are processing your personal data when we administer your visits to our premises.
| Categories of personal data | Legal basis |
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Legitimate interest. The processing is necessary in order to fulfil our legitimate interest in being able to arrange meetings and interviews at our premises. |
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Retention period: During the visit and for a maximum period of three (3) months thereafter (for evaluation purposes). |
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Camfil will process your personal data in conjunction with the conclusion of the employment agreement with you e.g., when collecting references. Your personal data will also be processed in the employment agreement that we conclude.
| Categories of personal data | Legal basis |
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Agreement. The processing of your personal data is necessary in order for Camfil to take measures prior to entering into an agreement (the employment agreement) with you. |
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Retention period: Your personal data will be processed during the conclusion of the employment agreement |
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If you are not successful in your application, Camfil may still have an interest in keeping your personal data to contact you in the event of future vacancies that suit your profile. We will only keep your personal data for this purpose if you consent to the processing.
| Categories of personal data | Legal basis |
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Consent. Camfil will only keep your personal data in a candidate database if you provide us with your consent. |
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Retention period: Your personal data will be stored for 24 months from when your consent was given. |
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Create reports and statistics of e.g. the number of applications per position, which job boards are most effective etc
| Categories of personal data | Legal basis |
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Legitimate interest. The processing is necessary in order to fulfil our legitimate purpose to evaluate and follow-up on the recruitment process. |
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Retention period: Reports and statistics on aggregated level which do not contain personal data is retained for as long as needed. |
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For the purposes of establishing, exercising and defending legal claims (for example in connection with a dispute or legal process) we may process your personal data.
| Categories of personal data | Legal basis |
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Legitimate interest. The processing is necessary in order to fulfil our legitimate interest to establish, exercise or defend the legal claim, for example in connection with a dispute or legal process, e.g. in relation to a discrimination claim. |
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Retention period: Your personal data will for this purpose be stored for 24 months from the decision to turn down a Job candidate. |
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Besides legal obligations within the field of employment, Camfil will process your personal data for the purposes of fulfilling legal obligations related to work permit checks, including storage of related documentation.
| Categories of personal data | Legal basis |
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Legitimate interest. The processing is necessary to fulfil Camfil's legal obligations. |
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Retention period: For unsuccessful Job candidates, the personal data will only be stored during the recruitment process and not subject to any further retention. For successful Job candidates, the documentation will be stored for at least 12 months from the date of the end of the employment. |
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If you are not successful in your application, Camfil may still have an interest in keeping your personal data to contact you in the event of future vacancies that suit your profile. We will keep your personal data for this purpose if you consent to the processing.
| Categories of personal data | Legal basis |
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Consent. Camfil will only keep your personal data in a candidate database if you provide us with your consent. |
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Retention period: Your personal data will be stored for 24 months from when your consent was given. |
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We collect your personal data from:
You can register your interest in working for Camfil without applying for a specific job. Camfil has an interest in keeping your personal data to contact you in the event of future vacancies that we consider would suit your profile. We will only keep your personal data for this purpose if you consent to the processing.
| Categories of personal data | Legal basis |
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Consent. Camfil will only keep your personal data in a candidate database if you provide us with your consent. |
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Retention period: Your personal data will be stored for 24 months from when your consent was given. |
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For the purposes of establishing, exercising and defending legal claims (for example in connection with a dispute or legal process) we may process your personal data.
| Categories of personal data | Legal basis |
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Legitimate interest. The processing is necessary in order to fulfil our legitimate interest to establish, exercise or defend the legal claim, for example in connection with a dispute or legal process |
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Retention period: Your personal data will for this purpose be stored for 24 months from registration. |
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We collect your personal data from:
In order to assess the Job candidate's suitability for the position in question, your personal data will be processed by Camfil within the scope of the recruitment process if a Job candidate has named you as a Referee.
| Categories of personal data | Legal basis |
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Legitimate interest. The processing of your personal data is necessary in order to satisfy our legitimate interest in using Referees in the recruitment process so that Camfil can employ the best candidates for the position. |
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Retention period: Your personal data will only be processed for this purpose during the recruitment process and until (i) the job applicant either have been employed by Camfil or (ii) the application has been rejected. |
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For the purposes of establishing, exercising and defending legal claims (for example in connection with a dispute or legal process) we may process your personal data.
| Categories of personal data | Legal basis |
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Legitimate interest. The processing is necessary in order to fulfil our legitimate interest to establish, exercise or defend the legal claim, for example in connection with a dispute or legal process, e.g. in relation to a discrimination claim. |
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Retention period: Your personal data will for this purpose be stored for 24 months from the decision to turn down a Job candidate. |
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We collect your personal data from:
We collect your personal data from yourself, which you submit to us when you request that we share a job posting with someone you know.
To inform the person you have shared the job vacancy with that you provided Camfil with their name and email address
| Categories of personal data | Legal basis |
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Legitimate interest. The processing of your personal data is necessary in order to provide transparency to the person receiving a notification of a Camfil job vacancy. |
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Retention period: Your personal data will only be processed for this purpose during the recruitment process and until (i) the job applicant either have been employed by Camfil or (ii) the application has been rejected. |
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Where necessary in order to achieve the purposes of processing, we share your personal data with other entities, authorities or actors. Below you will find the categories of recipients who will process personal data on behalf of Camfil in the capacity as data processors (i.e. such actors will only process your personal data in accordance with Camfil's instructions). You will also find the categories of recipients who will process personal data in their capacity as a data controller (these recipients will determine the purposes and means of the processing without Camfil's involvement). Please note however that Camfil, regardless of the recipients' capacity, only will share your personal data with entrusted actors and only to the extent necessary.
In order to fulfil the purposes of the processing of your personal data and to be able run our business, we transfer personal data to external parties such as third-party service providers that we have engaged, as well as other partners. These external parties will act as data processors of Camfil and may only process your personal data in accordance with our instructions and not for their own purposes. Camfil is the data controller for the processing of personal data that these external parties carry out on our behalf. The purposes of the processing activities carried out by Camfil are outlined in each of the Sections C, D, E and F.
| Recipients | Purposes | Legal basis |
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Managing the recruitment process |
To fulfil our legitimate interest in ensuring that Camfil can employ the best candidates within the global organization. |
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Providing feedback to recruiters who have shared candidate data with Camfil |
To fulfil our legitimate interest in ensuring that the recruitment process is administered as efficiently as possible |
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Conducting vetting steps in the assessment process when relevant to the position and/or its location |
To fulfil our legitimate interest in carrying out a assessment process before employing an individual. By virtue of the heavily regulated global business operated by Camfil, it is important to Camfil to be able to ensure that its employees have passed the vetting process. |
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Taking tests, such as psychometric tests when relevant to the position and/or its location |
To fulfil our legitimate interest in carrying out an assessment process before employing an individual. It is important to Camfil to be able to ensure that its employees have passed an assessment stage |
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Taking references, when necessary, before deciding to conclude the employment agreement |
When a necessary measure to conclude the employment agreement with you. |
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In order to exercise, establish or defend legal claims as detailed in sections B, C, D and E |
To fulfil our legitimate interest to manage and defend legal claims, e.g. in relation to a dispute. |
Should Camfil transfer or disclose your personal data to a recipient in a country outside of the EU/EEA (third country), Camfil will ensure that appropriate safeguards have been taken (such as the EU Commission's standard contract clauses, including other supplementary safeguards as necessary in each case) to protect the personal data. When the Camfil entities are sharing personal data within the Camfil Group, Camfil around the world | Camfil the standard contractual clauses and the supplementary safeguards are included in an intra group transfer agreement concluded between the entities within the Camfil Group.
You are entitled to request to receive a copy of documentation demonstrating that appropriate safeguards have been taken in order to protect your personal data during a transfer to a third country.
If you would like to know more about the processing of your personal data and whether your personal data is transferred to a third country, please contact us on the contact details as set out at the end of this Privacy Notice.
Camfil will retain personal data for the period necessary to fulfil the purposes outlined in this Privacy Notice, as described in connection to each purpose. We are applying the following criteria to establish our retention periods: (i) as long as the recruitment process in ongoing; (ii) as required by legal obligations to which Camfil is subject; and (iii) as advisable in light of our legal position (such as applicable statutes of limitations) in order to establish, exercise and defend against legal claims.
Under applicable data protection laws, you have certain rights in relation to the processing of your personal data. We process your personal data to the extent necessary in order to fulfil your rights. Please submit requests for exercising your rights by contacting us on the contact details provided at the end of this Privacy Notice.
You have, under certain circumstances, the right to exercise the following rights:
You may request confirmation whether or not personal data is processed and, if that is the case, access your personal data and additional information such as the purposes of the processing. You are also entitled to receive a copy of the personal data undergoing processing. If the request is made by electronic means the information will be provided in a commonly used electronic format if you do not request otherwise.
You have the right to object to the processing of your personal data based on a legitimate interest for reasons which concerns your particular situation. In such a situation, we will stop using your personal data where the processing is based on a legitimate interest, unless we can show that the interest overrides your privacy interest or that the use of your personal data is necessary in order to manage or defend legal claims.
You have at any time the right to have inaccurate personal data rectified, as well as, taking into account the purposes of processing, the right to have incomplete personal data completed which relates to you.
You may have your personal data erased under certain circumstances, such as when your personal data is no longer needed for the purposes for which it was collected. However, we cannot delete your personal data if we e.g. are obligated under law to keep the data.
You may ask us to restrict the processing of your personal data to only comprise storage of your personal data under certain circumstances, such as when the processing is unlawful, but you do not want your personal data erased. If the processing of your personal data has been restricted we may only, besides storing the data, process your personal data with your consent, in order to establish, exercise or defend legal claims or to defend rights of others.
You have the right to at any time withdraw your consent to processing of personal data to the extent the processing is based on your consent.
You may ask to receive a machine-readable copy of the personal data processed on the basis of your consent or on the basis that the processing is necessary in order to perform an agreement with you, and which personal data have been provided to Camfil by you (data portability) and ask for the information to be transferred to another data controller (where possible).
You acknowledge that you always have the right to lodge complaints pertaining to the processing of your personal data to the Swedish Authority for Privacy Protection.
If you have any questions or concerns regarding the processing of your personal data, please contact Camfil on the contact details set forth below.
Camfil AB
Email: datarequest@camfil.com
Postal address: The Global Data Protection Manager, Camfil AB, Sveavägen 56 E , SE-111 34 STOCKHOLM
Sweden
Camfil USA, Inc
Email: us-camfiljobs@camfil.com
Postal address: Data Privacy, Camfil USA Inc, 1 N Corporate Dr, Riverdale, NJ, 07457-1715
United States
This section applies and provides you with further information if the processing by one of our companies (i) occurs in Brazilian territory, (ii) concerns the data of individuals located in Brazilian territory or (iii) comprises personal data collected in Brazilian territory.
In these cases the Brazilian General Data Protection Law (Lei Geral de Proteção de Dados - LGPD) applies to the processing of your personal data and the following additions and/or deviations apply to the relevant sections of this Data Privacy Notice above:
Additionally, to the rights mentioned in this Data Privacy Notice, you are entitled under LGPD to:
The Brazilian General Data Protection Law requires us to provide you with information on the legal basis of the processing of your personal data. The legal basis for our processing is:
Following the LGPD requirements defined in the Article 33 of Brazilian General Data Protection Law, in the event that we transfer your personal data outside the Brazilian territory, we ensure that your data is protected in a manner which is consistent with the Brazilian General Data Protection Law, we will follow the applicable law and decisions imposed by the proper authority. Unrestricted| © Siemens 2025 AVA-EF ATS EN 2025 01 p 7 / 10 Your competent data protection contact If this section applies, you may also contact our Brazilian Data Privacy Organization at
Each Camfil company established in Canada (“Camfil in Canada Entity”) maintains your personal data on secure servers that are accessible to authorized employees, representatives or agents who require access for the purposes described in this privacy notice.
Please note that your personal data could be communicated outside of the Province of Québec (i.e., extra-provincially/territorially and outside of Canada). If you have any questions about how Camfil in Canada Entity processes your personal data, including with respect to its use of service providers outside of Canada, or if you would like to exercise any of your rights in respect of your personal data under the control of a Camfil in Canada Entity, you may contact the Camfil in Canada Privacy Officer at ca-camfiljobs@camfil.com
This section applies and provides further information to California residents and notifies them of their rights under California law. This section is not applicable to and may not be relied upon by anyone else besides California residents.
California residents have the right to request that we delete the personal data that we have collected about that resident. Please note that there are circumstances under which such a right of deletion does not apply, such as where it is reasonable for us to maintain the personal information to:
California residents have the right to request that we disclose, with respect to that resident,
California residents have the right to request correction of inaccurate personal information.
To exercise the rights that may be available to you as described above, please contact us either at this email address: us-camfiljobs@camfil.com
or by post at this address: Data Privacy, Camfil ISA Inc, 1 N Corporate Dr, Riverdale, NJ, 07457-1715 United States
You have the right not to be discriminated against by us for exercising any of these rights.
USA